This policy relates to DOT THE i’s collection and handling of personal information that is covered by the Privacy Act. It is not intended to cover categories of personal information that are not covered by the Privacy Act.
DOT THE i collects and holds personal information from clients, customers, employees, contractors and other individuals. We collect and hold this information when it is necessary for business purposes.DOT THE i holds personal information in electronic format. We take reasonable technological security measures to protect the personal information we hold. The main types of personal information DOT THE i collects and holds relate to the contact details and organisational roles of our clients and other business contacts. Typically, this information includes names, addresses, telephone numbers, email addresses and job titles. We collect most information directly from individuals when we deal with them. The personal information we collect may be provided in forms filled out by individuals, face to face meetings, email messages, telephone conversations, when you use our websites or our social media, or by third parties. If you contact us, we may keep a record of that contact.
The main purposes for which we collect, hold and use personal information are:
However, individuals always have the opportunity to elect not to receive further marketing information and/or communication from us. If we have contacted you by email, you may use the unsubscribe function in that email to notify us that you do not want to receive further marketing information and/or communication from us by email.
If we collect, hold or use personal information in ways other than as stated in this policy, we will ensure we do so pursuant to the requirements of the Privacy Act.
DOT THE i does not routinely disclose personal information to other organisations unless:
Except as set out in this policy, DOT THE i does not sell toor trade personal information with third parties.
This policy also applies to any personal information we collect via our website, dotthei.com.au, and applications including mobile applications, in addition to personal information you provide to us directly - such as where you make a request, sign up to our mailing list or complete a registration form.
In order to properly manage our website and applications, we may log certain statistics about the users of the facilities, for example the users' domains and browser types. None of this information specifically identifies an individual and it is used solely to ensure that our website and applications provide the best possible navigational experience for users.
Cookies and web beacons are used on the DOT THE i website.
A web beacon is a clear picture file used to keep track of your navigation through a website. Along with cookies, web beacons help us gain an understanding of how users of the DOT THE i website navigate through and process the content contained in those websites. DOT THE i does not use this technology to access your personal information.
Depending on the purpose for which we have collected personal information (for example, registration for a DOT THE i newsletter or a request for particular information or material), we may store some of the information electronically in our customer relationship management system. Some or all of this personal information may be available to Directors of DOT THE i for use in accordance with this policy.
DOT THE i will endeavour to take all reasonable steps to keep secure any information which we hold about you, whether electronically or in hard-copy, and to keep this information accurate and up to date. DOT THE i also requires its Directors and data processors to respect the confidentiality of any personal information held by DOT THE i.
It is DOT THE i’ policy not to retain personal information once there is no longer a legal or business need for us to do so.
DOT THE i will provide access to personal information upon request by an individual, except in the limited circumstances in which it is permitted for us to withhold this information (for instance, where granting access would infringe another person's privacy).
When you make a request to access personal information, DOT THE i will require you to provide some form of identification (such as a driver's licence or passport) so we can verify that you are the person to whom the information relates.
If at any time you want to know what personal information we hold about you, you may contact us by email us at firstname.lastname@example.org
If you believe that information we hold about you is incorrect or out of date, or if you have concerns about how we are handling your personal information, please contact us and we will try to resolve those concerns.
If you wish to have your personal information deleted, please let us know and we will take reasonable steps to delete it (unless we need to keep it for legal or internal risk management reasons, or compliance with our professional obligations).
DOT THE i operates in a changing business environment and we aim to review this policy annually to keep it current.
The amended policy will apply between us whether or not we have given you specific notice of any change.